Harbour Assembly Ltd.
Effective Date: November 2, 2026
Harbour Assembly Ltd. (“Harbour Assembly,” “we,” “our” or “us”) respects your privacy and is committed to handling personal information responsibly and with care.
This Privacy Policy explains how we collect, use, disclose and protect personal information when you visit our website, contact us or engage with our corporate event planning and consulting services.
Harbour Assembly is based in New Brunswick, Canada, and provides services throughout Atlantic Canada.
1. Information We Collect
We may collect personal information that you voluntarily provide when contacting us, submitting an inquiry or working with Harbour Assembly.
This may include:
Your name, email address, telephone number and professional title.
Your company or organization name.
Event details, including proposed dates, locations, attendee numbers, objectives and planning requirements.
Information provided through our website inquiry forms, email correspondence, telephone conversations or meetings.
Billing and other business information necessary to provide our services.
When coordinating events, we may also receive information about attendees, speakers, clients and vendors, such as contact details, registration information, accessibility requirements or dietary restrictions.
We seek to collect only the information reasonably necessary for the purposes identified and handle sensitive information with additional care.
Our website may also collect certain technical information, such as browser type, device information, IP address and website usage data, through our website platform and enabled analytics or cookie technologies.
2. How We Use Your Information
Harbour Assembly may use personal information to:
Respond to inquiries and communicate with prospective and existing clients.
Understand event objectives, requirements and planning needs.
Prepare proposals, estimates, agreements and invoices.
Provide corporate event planning, consulting, coordination and management services.
Coordinate with venues, suppliers and other event partners.
Manage event registration, hospitality, accessibility and attendee requirements where applicable.
Maintain business records and manage client relationships.
Improve our website and services.
Meet applicable legal, regulatory and contractual obligations.
We will not use personal information for unrelated purposes without appropriate consent or another lawful basis.
3. Sharing Personal Information
We do not sell personal information.
In the course of providing our services, we may share information with trusted third parties where reasonably necessary, including:
Event venues, hotels and accommodation providers.
Catering and hospitality partners.
Transportation providers.
Event production and audiovisual suppliers.
Registration and event technology providers.
Website hosting, email, document management and other business service providers.
Professional advisers or regulatory authorities where required or permitted by law.
We limit the information shared to what is reasonably necessary for the relevant service and take appropriate steps to protect confidentiality.
Where practical and appropriate, sensitive attendee information is shared only with those who need it to fulfill a specific event requirement.
4. Consent and Your Choices
We collect, use and disclose personal information with appropriate consent or as otherwise permitted or required by applicable law.
By submitting an inquiry, you provide information for the purpose of receiving a response and discussing our services. Submitting an inquiry does not automatically subscribe you to promotional emails.
Where express consent is required, including for certain sensitive information or marketing communications, we will seek it separately.
You may withdraw consent where permitted by law, subject to applicable legal or contractual restrictions. Withdrawal may affect our ability to provide certain services.
5. Website Hosting, Cookies and Analytics
Our website is hosted on Squarespace, which may process certain information to operate, maintain and secure the website.
Depending on the website features and settings enabled, cookies and similar technologies may be used for essential functionality, website performance and visitor analytics.
You can manage certain cookies through your browser settings and, where available, the cookie preferences offered on our website.
For information about Squarespace's own data practices, please visit:
https://www.squarespace.com/privacy
6. Information Security
Harbour Assembly takes reasonable administrative, technical and organizational measures to protect personal information against unauthorized access, loss, misuse, disclosure or alteration.
Access to personal information is limited to individuals and service providers who require it for legitimate business purposes.
Although we take reasonable precautions, no electronic transmission or storage system can be guaranteed to be completely secure.
7. Retention of Information
We retain personal information only for as long as reasonably necessary to fulfill the purposes for which it was collected, maintain appropriate business records, meet contractual requirements or comply with applicable laws.
When personal information is no longer required, we take reasonable steps to securely delete, destroy or anonymize it, as appropriate.
8. Storage and Processing Outside Canada
Some technology platforms and service providers used by Harbour Assembly may store or process information outside Canada.
Where information is processed in another jurisdiction, it may be subject to the laws and lawful access requirements of that jurisdiction.
We take reasonable steps to select appropriate service providers and safeguard personal information in accordance with applicable requirements.
9. Accessing or Correcting Your Information
You may contact Harbour Assembly to request access to personal information we hold about you or to request a correction if information is inaccurate or incomplete.
You may also inquire about our privacy practices or request withdrawal of consent where applicable.
We will respond to requests in accordance with applicable privacy legislation, subject to any legal exceptions.
10. Third-Party Websites
Our website may contain links to third-party websites, including LinkedIn, Instagram, venues or other external resources.
Harbour Assembly is not responsible for the privacy practices or content of third-party websites. We encourage visitors to review the privacy policies of those websites before providing personal information.
11. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our services, business practices, technology or applicable legal requirements.
Any updates will be published on this page with a revised effective date.
12. Contact Us
If you have questions about this Privacy Policy, wish to request access to or correction of your personal information, or have concerns about how your information is handled, please contact:
Harbour Assembly Ltd.
Attention: Privacy Officer
New Brunswick, Canada
Email: info@harbourassembly.ca
Website: www.harbourassembly.ca
PRIVACY POLICY